City Week Ahead 3/15/21

Brenda Konkel

March 15, 2021 8:31 am

28 (or 30?) meetings this week, including a Council meeting. 13 meetings (nearly half) before 4pm.

Check agendas to see how to give public input and participate in the meetings.

Monday, March 15, 2021

9:00 am Monona Terrace Community and Convention Center Board – Nominating Committee VIRTUAL

Consideration of nominations for 2021 Board Officers

12:00 pm Police and Fire Commission VIRTUAL

Informal meeting with Fire Department promotional candidate (Division Chief Scott Bavery)
Informal meeting with Fire Department promotional candidate (Lieutenant Jeffrey Larson)

3:00 pm Madison Food Policy Council – Food Access, Relief, and Economic Support Work Group VIRTUAL

Discuss changes to the role/function of FARES WG
a. Proposed shift to being the MFPC Work Group responsible for grants management

5:00 pm Transportation Policy and Planning Board VIRTUAL

Repealing Subsection 5.01(4) and Creating Subdivision 3.14(3)(a)3 of the Madison General Ordinances to Formally Move the Crossing Guard Program from the Police Department to the Traffic Engineering Division.
Amending the City of Madison Official Map to modify the recommended street network for the portion of the planning area bounded by Voges Road, Penito Creek Greenway, Tradewinds Parkway, and Agriculture Drive/ Marsh Road.
West Towne – Odana Area Plan

5:00 pm Landmarks Commission VIRTUAL

Tuesday, March 16, 2021

12:15 pm Building Code, Fire Code, Conveyance Code and Licensing Board VIRTUAL

1102 Sherman Ave – BLDVAR-2021-03058 – The property owner is seeking a variance from SPS 321.03(3)a requiring habitable floors above the second floor to be provided with at least two exits. The property owner is seeking to expand the habitable space of the home into a third floor containing a single exit. Alder District 2
825 Williamson St – BLDVAR-2021-02928 – The property owner is seeking a variance from IBC Table 602 requiring a 1 hour fire resistance rating for the exterior wall of a Occupancy Group B, Type VB building located less than 10 feet from the property line. The property owner is also seeking a variance from 2015 IBC Table 705.8 that does not permit exterior wall openings for fire resistive walls located less than 3 feet from the property line. The existing building is a single family home and is being converted to a commercial office, the building is located 2.5 feet from the property line and the exterior wall needing fire resistive rating has 5 window openings. Alder District 6.
502 W Washington Ave – The property owner is seeking a variance from 2015 IBC 1006.2.1 requiring a second means of egress for group R-2 occupancies with dwelling units having a combined occupant load exceeding 10 individuals but not more than 20 individuals. Alder District 4
Building Board of Appeals Sub-Committee Set Up

4:00 pm Olbrich Botanical Society Board of Directors VIRTUAL

Olbrich Staff Presentation – Report on Education Department Virtual Programming – by Kim North, Education Programs Manager

Reports

4:30 pm Common Council Executive Committee VIRTUAL

Update: Public Health Violence Prevention – Aurielle Smith, Public Health Madison-Dane County, Director Policy, Planning & Evaluation
Update: Legislative Management Systems Specialist Transition Plan
Update: 2021 New Alder Orientation Schedule

Discussion: Length of Common Council Meetings
SUBSTITUTE – Amending the 2021 Adopted Capital Budget for the Community Development Division’s Men’s Homeless Shelter capital project to accept and appropriate $3 million from Dane County and Aauthorizing the City’s execution of a Purchase and Sale Agreement between the City of Madison and BIP Enterprises, LLC, or their successors and assigns, for the purchase of the property located at 2002 Zeier Road in the City of Madison for homeless shelter purposes. (17th AD)

6:30 pm Common Council VIRTUAL

Amending portions of Madison General Ordinances Sections 28.063, 28.064, 28.065, 28.066, 28.067, 28.068, 28.074, 28.076, 28.084, 28.085, 28.087, 28.088, 28.089, and 28.097 to change the front yard setback, if it is less than 15 feet, from 0 feet to 5 feet to support a street tree canopy, and creating Madison General Ordinance 28.071(2)(e) to establish a Downtown Setback Exceptions Map.
Repealing and recreating Chapter 29, Building Code, of the Madison General Ordinances.
Repealing and recreating Chapter 18, Plumbing Code, of the Madison General Ordinances.
Repealing and recreating Chapter 19, Electrical Code, of the Madison General Ordinances.
Authorizing the Mayor and City Clerk to enter into a Donation Agreement and a Developer’s Agreement with the Madison Parks Foundation and Michael and Jocelyn Keiser for the Privately Funded Improvement of Glenway Golf Course.
2020 Board of Public Works Annual Report.
Approving the annual stormwater WPDES annual report to the WDNR. Review and approval of this report is required as a condition of the City of Madison’s discharge permit from the WDNR/EPA as authorized under NR-216.
Businesses fighting tax assessments
- Madison Joint Venture LLC, East Towne Maill, 89 East Towne Mall – excessive assessment – $28,695.80.
- West Towne Mall, 66 West Towne Mall – excessive assessment – $435,898.874.
- Marcus Hotels, Inc., 15 E. Wilson St. – excessive assessment – $47,598.99.
- 8Twenty Park, LLC (Tax Parcel No. 0709-262-2901-8) – excessive assessment – $30,525.00.
- 8TwentyPark, LLC (Tax Parcel No. 0709-262-2902-6) – excessive assessment – $25,109.00.
- 8TwentyPark, LLC (Tax Parcel No. 0709-262-2999-3) – excessive assessment – $30,525.00.
- 800 South, LLC (Tax Parcel No. 0709-134-3601-4) – excessive assessment – $64,252.00.
- 800 South, LLC (Tax Parcel No. 0709-134-3602-2) – excessive assessment – $69,104.00.
- Beltline Hotel Partners II, LLC (Tax Parcel No. 0710-272-0303-4) – excessive assessment – $64,020.00.
- IA Crossroads (Tax Parcel No. 0810-271-0216-0) – unlawful assessment – $30,823.51.
- Roger Charley (Tax Parcel No. 0709-224-0201-4) – excessive assessment – $14,325.00.
- Roger Charley (Tax Parcel No. 0709-221-1507-1) – excessive assessment – $16,333.00.
- Roger Charley (Tax Parcel No. 0709-221-1706-9) – excessive assessment – $20,315.00.
- 301 South Ingersoll, LLC – excessive assessment – $19,068.55.
- 709 Segoe, LLC – excessive assessment – $25,529.71.
- Bird Dog Hospitality IV, LLC – excessive assessment – $47,968.52.
- City Row Apartments, LLC – excessive assessment – $14,536.41.
- Lots 2 and 3, LLC (Tax Parcel No. 0708-344-0805-1) – excessive assessment – $4,339.42.
- Lots 2 and 3, LLC (Tax Parcel No. 0708-344-0806-9) – excessive assessment – $4,984.55.
- Madison on Broadway LLC – excessive assessment – $28,065.75.
- 1000 Mifflin Street, LLC – excessive assessment – $33,251.75.
- Mirus Madison II LLC – excessive assessment – $53,765.70.
- Cash For Your Customers, LLC – unlawful assessment – $3,455.49.
- Madison East Partnership, LLC – excessive assessment – $76,190.00.
- Veritas Village, LLC – excessive assessment – $241,698.60.
- Russ Darrow Madison LLC – excessive assessment – $45,144.00.
SUBSTITUTE – Authorizing the City of Madison, on behalf of the Dane County Continuum of Care (CoC), to accept an ESG-CV second allocation award of up to $1,627,500 from the State of Wisconsin Department of Administration; authorizing the Mayor and City Clerk to execute agreements with specific Dane County CoC agencies to provide services using the ESG-CV funds; and amending the Community Development Division’s 2021 Adopted Operating Budget to reflect receipt of these funds.
Authorizing a double-fill of the Legislative Management System Specialist position in the Common Council office.
Approving the Amendment to the Project Plan for Tax Incremental District (TID) 36 (Capitol Gateway), City of Madison.
Dissolving Tax Incremental District (TID) #38 (Badger-Ann-Park). (14th A.D.)
Waiving license and permit fees for Public Passenger Services under Sections 11.06 (4)(a) , 11.06(5)(a) and 11.06(6)(a) of the Madison General Ordinances for the 2021 calendar year due to COVID-19 and other economic hardships
Authorizing the Mayor and City Clerk to execute a development agreement to fund a total of $2,556,000 in Tax Incremental Finance Loans to University Park Acquisitions LLC or its assigns, consisting of an approximately 82-unit senior affordable housing project, approximately 68 units of affordable housing and approximately 156 units of market rate housing located at Lots 2, 4 and 6 of the attached draft of the Westgate Redevelopment Plat, commonly known as the former Westgate property on Whitney Way in the City of Madison and adjacent to the TID #46 (Research Park) boundary.
Authorizing the settlement and payment of a tax refund for tax year 2019 for RSS WFCM2013LC12-WI CPM, LLC vs. City of Madison, Dane County Circuit Court Case number 2020CV001286. Authorizing entry into settlement agreement and approving payment of approximately $57,969.33 from City resources to effectuate the settlement $22,456.33 represents the City’s approximate portion of the settlement.
A resolution to update File No. 38465 regarding the Healthy Retail Access Program to authorize a one-time increase in the maximum award amount for the Gooh Groceries (Midwest Gooh Group, LLC) project in the amount of $125,000. (15th A.D.)
SUBSTITUTE – Accepting the Final Anaerobic Digester Feasibility Study from EcoEngineers

Wednesday, March 17, 2021

10:00 am Dane County Narcotics Task Force Steering Committee VIRTUAL

Update on Spring DEA Drug Take Back Event
Case/Unit Updates

11:30 am Multicultural Affairs Committee VIRTUAL

Guest Speaker: Welcome Yang Tao, Traffic Engineering Director
Subtle Acts of Exclusion Project- Kym Woodly
Cont. Discussion: Communicating about MAC- Amy Deming
MAC/WIC Subcommittee Report Out
- DCR/Common Council/HR Meeting Invites
- Peer Advisors update
- MAC WIC Survey Planning Update: (Siera, Amy, David, Mahanth)

2:00 pm Task Force on Structure of City Government Ad Hoc Final Report Implementation Work Group VIRTUAL

Identification of Necessary Steps to Inform the Electorate on Advisory Referendum Questions on Government Structure

Planning Schedule and Topics for CCEC and Committee of the Whole Discussions

3:00 pm Parks Long Range Planning Subcommittee VIRTUAL

Embedding Racial Equity

Equity in Park Improvement Funding
Discussion of Posting Recorded Meetings

3:30 pm Personnel Board VIRTUAL

Recreate the 1.0 FTE position #3891 of Administrative Clerk 1 (CG20, R9), currently occupied by B. Hogendorn, as a “Program Assistant 1” (CG20, R11) in the CDA Housing Operations Division budget and reallocate the incumbent to the new position.
Create the classification of Transit Safety Coordinator in CG 44, Range 5 in the salary schedule; and recreate the new position #4850 as a Transit Safety Coordinator in Metro Transit’s operating budget.

4:30 pm Board of Public Works VIRTUAL

Approving temporary construction work with associated noise impacts between the hours of 7:00 PM to 7:00 AM (7:00 PM to 10:00 AM on Sunday) on Gammon Rd and Odana Rd. (1st & 19th AD)

Approving Plans, Specifications, And Schedule Of Assessments For Hillcrest Drive, Standish Court, and Alden Drive Assessment District – 2021. (5th and 11th AD)
Approving Plans, Specifications, And Schedule Of Assessments For North Brooks Street, Fahrenbrook Court and College Court Resurfacing Assessment District -2021. (8th AD)

Amending the 2021 Operating Budget and Setting the 2021 Rates for the Sewer, Stormwater and Landfill.

Declaring the City of Madison’s intention to exercise its police powers establishing the Kroncke Drive, Lanett Circle, and Tanager Trail Assessment District – 2021 (20th AD)
Declaring the City of Madison’s intention to exercise its police powers establishing the Hooker Avenue, Sheridan Drive, Steensland Drive Resurfacing Assessment District – 2021. (12th AD)
Declaring the City of Madison’s intention to exercise its police powers establishing the Melvin Court and Ridgeway Avenue Resurfacing Assessment District – 2021. (12th AD)
Declaring the City of Madison’s intention to exercise its police powers establishing the North Park Street Sidewalk and Terrace Assessment District – 2021. (8th AD)

Declaring the City of Madison’s intention to exercise its police powers establishing the Forster Drive Resurfacing Assessment District -2021. (12th and 18th ADs)

5:00 Digital Technology Committee VIRTUAL

In legistar, not clerks schedule. No agenda

5:00 President’s Work Group to Review and Revise the Chief of Staff Position Description VIRTUAL

In legistar, not clerks schedule. No agenda

5:00 pm Economic Development Committee VIRTUAL

Amending portions of Madison General Ordinances Sections 28.063, 28.064, 28.065, 28.066, 28.067, 28.068, 28.074, 28.076, 28.084, 28.085, 28.087, 28.088, 28.089, and 28.097 to change the front yard setback, if it is less than 15 feet, from 0 feet to 5 feet to support a street tree canopy, and creating Madison General Ordinance 28.071(2)(e) to establish a Downtown Setback Exceptions Map.

Planning Division update on the Odana Special Area Plan

Economic Development Division Staff Update regarding Small Business Equity & Recovery Program (SBER)

Equitable Economic Response and Recovery

5:30 pm Alcohol License Review Committee VIRTUAL

2 operators licenses, 6 change of agents, 2 entity reorganizations
Public Hearings – New Licenses
- Helbachs Coffeehouse – 410 D’Onofrio Dr
- Kettle Black Kitchen – 1835 Monroe St

Thursday, March 18, 2021

8:00 am Madison Metropolitan Sewerage District Commission Workgroup on the Chief Engineer and Director’s Performance Review VIRTUAL

Commission Workgroup Discussion on the Review Process and Next Steps
Convene in Closed Session in Accordance with 19.85(1)(c) of the Wisconsin Statutes to Consider Employment, Promotion, Compensation or Performance Evaluation Data of any Public Employee Over Which the Governmental Body has Jurisdiction or Exercises Responsibility
Reconvene in Open Session
Discussion or Actions, if any, Relative to the Chief Engineer and Director’s Performance Review Feedback Discussed in Closed Session

4:00 pm Monona Terrace Community and Convention Center Board VIRTUAL

Community Events 2020 Year-end Presentation: Kristen Durst, Community and Public Relations Manager
Updates and Reports

5:00 pm Traffic Calming Subcommittee VIRTUAL

No agenda linked

5:00 pm Zoning Board of Appeals VIRTUAL

Douglas Pahl, representative for the owners of the property at 1401 Northern Court, requests a Usable Open Space variance to construct a new dwelling unit. Alder District #6.
Elizabeth Cwik, representative for the owners of the property at 1805 Rutledge Street, requests a side yard variance to construct a second-story addition at the rear of the existing two-story single-family dwelling. Alder District #6.
Greg Norman, owner of the property at 555 W. Washington Avenue, requests a zoning variance to allow for the use of vehicle access sales and service window facility in proximity to a property with a residential use. Alder District #4.
Zoning Board of Appeals Notice Requirements

5:00 pm Landlord and Tenant Issues Committee VIRTUAL

Amending Section 32.04(4)(d) of the Madison General Ordinances to allow the Rent Abatement Hearing Examiner to Order Abatement of Rent Under Multiple Sections of the Impairing List.
Discussion of criteria for distributing future rent assistance funds and possible recommendations.
Brief update from staff about the equity analysis in March.
Discussion on options for recruiting property owners to our Gold Star program.
Staff updates on virtual inspections

5:00 pm Police Civilian Oversight Board VIRTUAL

Clarify Authority Granted to Executive Subcommittee vis-a-vis “Administrative Tasks”
Equitable Hiring Tool Taskforce Update: Workplan and Timeline
Review and Confirm Next Steps in Independent Police Monitor Recruitment Process

Create Recruitment Process Taskforce

5:30 pm Downtown Coordinating Committee VIRTUAL

Friday, March 19, 2021

9:00 am Madison Metropolitan Sewerage District Commission Workgroup on the Chief Engineer and Director’s Performance Review VIRTUAL

Commission Workgroup Discussion on the Review Process and Next Steps
Discussion with the Chief Engineer and Director on the Strategic Plan Review Commission agenda item 6
Convene in Closed Session in Accordance with 19.85(1)(c) of the Wisconsin Statutes to Consider Employment, Promotion, Compensation or Performance Evaluation Data of any Public Employee Over Which the Governmental Body has Jurisdiction or Exercises Responsibility
Reconvene in Open Session
Discussion or Actions, if any, Relative to the Chief Engineer and Director’s Performance Review Feedback Discussed in Closed Session

11:00 am Transportation Policy and Planning Board – Parking Subcommittee VIRTUAL

Framing and Drafting Potential On-Street Parking Policy

12:00 pm Police and Fire Commission VIRTUAL

Act on the preliminary recommendation of the Police Chief for the appointment to the rank of Police Officer of the individuals named on the Final Hiring List, as soon as an offer of hire may be communicated, and each on a probationary basis pursuant to Rule 4(e)(v), and with continuing appointment subject to a final recommendation by the Police Chief and final Board approval, which are reserved for 18 months from the effective date.
Act on the contingent preliminary recommendation of the Police Chief for appointments from the Eligibility List of the individuals named in the Contingency Hiring List, in the order shown thereon and as vacancies in the academy class allow, each on a probationary basis pursuant to Rule 4(e)(v), and with continuing appointment subject to a final recommendation by the Police Chief and final Board approval, which are reserved for 18 months from the effective date.

12:00 pm Madison Food Policy Council – Regional Ag and Food Sovereignty Work Group VIRTUAL