Madison City Week Ahead 12/16/24

December 15, 2024 12:15 pm

78% of the week ahead. 22 meetings in clerks agenda and legistar, but 5 (22%) are missing as we wrap up before the holidays.

Monday, December 16, 2024

4:00pm Room Tax Commission Virtual

4:30pm Sustainable Madison Committee Virtual

Sustainability Presentation from UW Madison on their 2024 Accomplishments and 2025 Goals
2023 Renewable Energy Numbers
Update on Sustainability Grants
Implementation Strategy for the Sustainability Plan

5:30pm Plan Commission Virtual

4845 Tradewinds Parkway (District 16): Consideration of a conditional use in the Industrial-Limited (IL) District for indoor recreation, consideration of a conditional use in the IL District for outdoor recreation, and consideration of a conditional use in the IL District for a restaurant-tavern, all to allow construction of an indoor recreation facility with outdoor recreation and an accessory restaurant-tavern.
1917 Moorland Road (District 14): Consideration of a demolition permit to demolish a single-family residence.
2809 Royal Avenue (District 14): Consideration of a conditional use in the Suburban Employment (SE) District for a private parking facility.

Tuesday, December 17, 2024

12:00pm Madison Central Business Improvement District (BID) Executive Committee Virtual, 122 W Washington Ave. 1st Floor Conference Room & Virtual

Board Chair Report – Peggy Gunderson, Board Chair (12:05)
2025 BID Executive Board Nominations – VOTE REQUIRED (12:15)
Financial Reporting Update – Jason Salus, Board Treasurer (12:30 pm)
Executive Director’s Update – Matt Tramel, BID Executive Director (12:40 pm)
DMI Update – Jason Ilstrup, DMI President (1:00 pm)
Other Business (1:20 pm)

12:30pm Madison Metropolitan Sewerage District – Employee Leadership Council Virtual

Discuss issue requests

1:00pm Building Code, Fire Code, Conveyance Code and Licensing Board

No agenda

4:00pm Ethics Board Virtual

Hearing re: Ethics Board Complaint filed by Emily Samson against Shadayra Kilfoy-Flores
DISCUSSION: POSSIBLE CLOSED SESSION

Wednesday, December 18, 2024

11:30am Madison Development Corporation Board of Directors Virtual

President’s Report – Lorrie Heinemann (11:35 p.m. to 11:55) (20min.)
- Year in Review (Review and Approve President’s Report)
Lending Report – (11:55 – 12:05) (10 min)
- MDC BLP / City Programs – Jillian Hackel (10 min)
- MDC Venture Debt Fund – Jillian Hackel (Review and Approve Lending Reports)
VP of Finance’s Report – Abbie Wallhaus, CFO & VP of Finance (12:05 to 12:20) –(15min.)
- MDC Financials – Year End Estimates (Review and Approve Finance Report)
Closed Session (12:20 p.m. to 12:40 p.m.-40 min.)
- Motion & approval to go into closed session to discuss 2025 compensation (Motion and Approval of Compensation for 2024 & 2025)

1:00pm Madison Central Business Improvement District (BID) Events Committee Virtual

BID Business Outreach Planning
Website Discussion

3:00pm Parks Long Range Planning Subcommittee Lakeside Offices

Parks and Open Space Plan Update

4:30pm Urban Design Commission Virtual

3837 E Washington Avenue (formerly addressed as 3913 Lien Road) – New Car Wash Facility in Urban Design District (UDD) 5. (District 3)
4520 East Towne Boulevard – Exterior Building Modifications in Urban Design District (UDD) 5. (District 17)
619-699 W Mifflin Street – New Multi-Family Residential Building in UMX Zoning. (District 4)
702 Randall Avenue – Public Building, Henry Vilas Zoo Giraffe Exhibit. (District 13)
345 W Main Street – Major Amendment to an Approved Planned Development (PD) for the Construction of an Independent Living Facility for Capitol Lakes Retirement Community. (District 4)

4:30pm Board of Public Works Virtual

38 agenda items . . . about $100,000 in change orders, accepting various improvements,
Approving Plans, Specifications, And Schedule Of Assessments For Evergreen Avenue, Ohio Avenue, and Sommers Avenue Assessment District – 2024. (District 15)
SUBSTITUTE: Amending the Engineering-Major Streets and Stormwater Utility Adopted Capital Budgets to transfer existing GO budget authority from the Stormwater Utility Citywide Flood Mitigation Program to the Mineral Point Road project, and authorizing the Mayor and the City Clerk to execute an Amendment to the contract between Madison and Mead & Hunt for additional design engineering services for the Mineral Point Rd. Pavement Replacement Project. (District 9)
Authorizing the Mayor and City Clerk to enter into an inter-governmental agreement with Dane County for continuation of an ongoing Information and Education Program as part of the Madison Area Municipal Stormwater Permit group (MAMSWaP). (Citywide)
Approving plans and specs for development projects
- 1 & 15 Ellis Potter Court
- 1150 S Park Street
- 4502 Regent Street
- 2025 Semi-Permanent Epoxy Pavement Marking. (Citywide)
- Rennebohm Park Sprayground.
- Bartillon Sidewalk
- Park Sun Shelter Installation. (District 1, District 3, District 17)
- Imagination Center at Reindahl Park
- Truax Apartments PV – Roofing Alterations.
- Solar PV – Water Utility Olin Ave.
- Safe Streets Madison 2025. (District 2, District 3, District 5, District 10, District 11, District 13, District 14, District 15, District 16, District 18)
Report of Engineering of Non-Bid Contract for Waterways 2024 – Chester Dr. (District 7)
Report of Engineering of Non-Bid Contract for Waterways 2024 – Storm Sewer Replacement near 7707 Old Sauk Rd. (District 9)
Subcontractor list for Contract 8635, Knutson Drive Reconstruction, to Parisi Construction LLC, for 41.95% (District 18).
Informational Presentation on the Draft Stormwater Utility Vegetation Management Plan
Informational Presentation on the Leaf Study Summary.
Authorizing the Mayor and the City Clerk to execute Amendment No. 3 to the existing Purchase of Services contract between the City of Madison and MSA Professional Services, Inc. for engineering services for the Near Watershed Study. (District 2, District 4, District 5, District 8, and District 13)
2025 Street Improvement Assessment Rates Report (Citywide)
Report to Common Council on the City’s costs associated with self-performed Public Works Construction extending
Awarding Public Works Contract No. 9535, CIPP UV Lining Rehabilitation of Sewers Phase 2 – 2024. (District 3, District 4, District 5, District 12, District 13, District 15, District 16)
Awarding Public Works Contract No. 8759, Starker Avenue Resurfacing Assessment District – 2024. (District 16)

5:00pm Economic Development Committee Virtual

Authorizing the eventual forgiveness of $1,613,365 of debt held by Madison Ice Inc. for the Madison Ice Arena (725 Forward Drive) and Hartmeyer Ice Arena (1810 and 1834 Commercial Avenue), authorizing the termination of existing land contracts for both ice arenas with Madison Ice Hartmeyer, LLC and Madison Ice MIA, LLC (Madison Ice, Inc.), authorizing the fee simple sale of Hartmeyer Ice Arena to East Madison Ice Collective and the fee simple sale of Madison Ice Arena to Madison Ice, Inc. for $1, authorizing a fundraising requirement of approximately $3 million by East Madison Ice Collective for capital improvements to Hartmeyer Ice Arena, and authorizing additional terms related to the renegotiation of the City’s relationship to the ice arenas (District 12 and District 19).
City of Madison Economic Development Plan Update
Economic Development Division Financial Assistance Dashboard
Discussion regarding “Means Testing” for Economic Development Division Financial Assistance Programs

5:30pm Alcohol License Review Committee Virtual, City-County Building

2 Operators licenses, 2 change of agents, 2 entity reorganizations, 1 change of licenses premises
New License public hearings
- Los Atlantes Restaurant and Bakery 2304 S Park St
- Taco Madres 2827 Atwood Ave
- Haven 430 W Gilman St
Summary of Recent Calls for Service
Summary of Licenses Issued

5:30pm Community Services Committee Virtual

No agenda

Thursday, December 19, 2024

8:00am Madison Metropolitan Sewerage District Commission Virtual, Maintenance Facility Training Room

Recognition of Laurie Dunn’s Years of Service to the District
Consent Agenda
- Approval of the 11-27-2024 Meeting Minutes
- Approval of the 12-09-2024 Meeting Minutes
- Approval of Cash Statement – Operating Fund
- Approval of Cash Statement – Capital Fund
- Review and Approval of Sanitary Sewer Extension Plans
  - Eagle Trace Phase 8, City of Madison
  - 4205 Portage Road, City of Madison
  - Bear Tree Farms Phase 8, Village of Windsor
  - Lower Badger Mill Creek Interceptor Phase 6, MMSD
- Review of Bids and Award of Contract with Option to Renew: OnBase Licensing and Support
- Approve Transaction Amount and Approve Professional Services Agreement Amendment: Lower Badger Mill Creek Interceptor Phase 6
- Approve Extension of Contract: 2025 Bulk Polymer
- Review of Bids and Award of Contract: Sodium Hydroxide
Topics
- Project Update: Badger Mill Creek Stakeholder Group Recommended Project Portfolio
- Consider and Possibly Take Action on Recommendations from Executive Director Search Subcommittee
Executive Director Report
- Executive Director Update
- Operations Report
- Regulatory and Legal Review
- Future Meeting Schedule
Closed Session
- Convene in Closed Session in Accordance with 19.85(1)(e) of the Wisconsin Statutes for the Purpose of Deliberating or Negotiating the Acquisition of Easements from Various Parcels for the Lower Badger Mill Creek Interceptor Phase 6 Because Competitive or Bargaining Reasons Require a Closed Session
- Convene in Closed Session Pursuant to Wisconsin Statute 19.85(1)(c): Considering Employment, Promotion, Compensation or Performance Evaluation Data of Any Public Employee Over Which the Governmental Body has Jurisdiction or Exercises Responsibility – Executive Director Candidate Employment Discussion

4:00pm Monona Terrace Community and Convention Center Board

No agenda

5:00pm Zoning Board of Appeals Virtual

Terence Gregory Blake & Yuyang Zhong, owners of the property at 18 Powers Ave, request a side yard setback variance for a second story addition to a single family house with accessory dwelling unit. Alder District #15.

5pm Disability Rights Commission Virtual