Barely Navigating the Madison Weekly Schedules

After trying to post the interesting meetings coming up this week, I was so frustrated I wrote the following memo to several city staff members and the Mayor’s office. You really shouldn’t have to check three places on-line and go to the clerk’s office to figure out the week’s schedule and you really shouldn’t get differing information.

Every week I try to look at the “Weekly Meeting Schedule” on the city clerk’s website, what is listed in Legistar and the Notice of Additional Meetings to figure out what is going on in City Hall and every week, I find several issues that cause confusion for me and leave me wondering if the meetings that I am going to are properly noticed. Here’s this weeks sources of confusion. Can someone please tell me if the meetings are all properly noticed ( i.e. hanging in the clerk’s office) or if something else needs to be done.

These meetings are in Legistar and not on the Weekly Meeting Schedule posted on the Clerk’s website:
Mon 4:30 Landmarks
Wed 8:30 Board of Assessors
Thurs 5:00 CDBG
Fri 8:00 IZ Oversight

These meetings are on the schedule and I can’t find an agenda in Legistar or the Notice of Additional Meetings
Mon 1:30 Capital Improvement Review Committee
Tues 9:00 Capital Improvement Review Committee
Tues 4:30 Madison Election Advisory Committee Annual Report Subcommittee
Thurs 5:00 Madison Board of Police and Fire Commissioners
Fri 10:30 Board of Health for Madison and Dane County Budget Committee

And here’s a few other issues:
In Legistar on Wed is a CDBG meeting with no agenda – I presume this is a mistake since it is also not on the Weekly Meeting Schedule
In Legisar on Wed is a Street Use Staff Team meeting with no agenda – but it also is not on the Weekly Meeting Schedule
On Wed at 5:00 there are already minutes listed for the Vending Oversight Committee meeting

At least this is what was showing up this morning as I was trying to catch up and figure out where I needed to be this week. Can someone please figure out how to resolve this persistent confusion and tell me how I know if the meetings I am going to are properly noticed or not? After all, the members of these committees are the one’s that will get fined if there is an error and there should be a way to figure this out without calling and bugging the clerk’s office or running down there ( i.e. I always presumed that the official schedule was what showed up on the Weekly Meeting Schedule, but I recently discovered this was not so.)
Thank you all.

Sincerely,

Ald. Brenda Konkel

Honestly, all I want to be able to do is look in one place on-line and know that these are the officially noticed meetings for the week, that shouldn’t be too much to ask, is it? And worse yet, the public shouldn’t need to know the secret code to know that they have the correct information as well.