Madison City Week Ahead 12/2/24

December 1, 2024 12:00 pm

Yup, December. A few weeks before everyone takes off for the winter holidays. Plenty of local government still happening.

22 meetings, 6 missing agendas (over 25% missing)

Monday, December 2, 2024

4:30pm Finance Committee Virtual

37 items on the agenda!
Appointments/Confirmations – 5 year terms
- Bryan P. Mulrooney – Transit Chief Operating Officer.
- Jessica Stammer – Transit Chief People Officer.
- Matthew R. Wachter – Director of Planning, Community, and Economic Development (DPCED).
Authorizing the double fill of firefighter positions (Local 311) in the City of Madison Fire Department in order to run a recruit academy and maintain full staffing following anticipated retirements in 2025.
Adopting and confirming modifications to the Employee Benefits Handbooks for the General Municipal Employees, the Madison City Attorneys’ Association (MCAA) and the Madison Professional and Supervisory Employee Association (MPSEA) for the period January 1, 2025 through December 31, 2025.
Amending Sections 3.54 (19) and 3.54 (20) of the Madison General Ordinances to reflect the 2024 Meet and Confer changes for General Municipal Employees.
Authorizing the Mayor and City Clerk to execute an Annual Performance Contract for the 2025 operations of the Overture Center, and providing for a grant from the City. (District 4)
Approving the 2025 Urban Forestry Special Charge
Approving the 2025 Resource Recovery Special Charge
Approving an intergovernmental agreement between the City of Sun Prairie and the City of Madison for the Madison Fire Department to provide emergency crisis services through the City of Madison CARES program.
Authorizing a five-year, non-competitive service contract between the University of Wisconsin Medical Foundation, Inc. and the City of Madison for the provision of Madison Fire Department Medical Director services.
Authorizing the extension of the current firefighter personal protective equipment (PPE) purchase agreement between the Madison Fire Department and Jefferson Fire & Safety, Inc. until a new contract is awarded in 2026 following testing and a request for bid (RFB) process.
Adopting the Redevelopment Master Plan and Phasing and Affordability Plan for City-owned properties in the Park and Badger Area, 802, 810 and 818 West Badger Road and 825 Hughes Place. (District 14)
Authorizing a non-competitive selection contract with Wisconsin Municipal Mutual Insurance Company (WMMIC) for third party administration of the City’s workers’ compensation claims.
Authorizing a non-competitive purchase of more than $50,000 in initial and annual software services from BS&A Software LLC; for the purchase, implementation and ongoing support of special assessment software.
Authorizing the Mayor and City Clerk to enter a three-year, sole-source contract with Local Initiatives Support Corporation (LISC) for the Associates in Commercial Real Estate (ACRE) program.
Authorizing the execution of a Third Amendment to Lease and Termination Agreement between the City (the “Lessee”) and 910 Mayer LLC (the “Lessor”) with respect to the leased land for Metro Transit’s north transfer facility and park and ride lot. (District 12).
Authorizing the Mayor and City Clerk to execute the initial 10-year term for the Accela Cloud Hosting Support and Maintenance contract and professional services to migrate to the cloud with Accela, Inc
Authorizing modifications to a previously approved amendment to the City’s contract with Benevate, Inc., regarding administration of federal Emergency Rental Assistance Program dollars, for the purposes of updating the total contract price payable to Benevate Inc. for the use of its software system, recognizing the agency’s name change to Benevate, LLC, and extending the term of the contract to September 24, 2030. (Citywide)
Authorizing the assignment and assumption of a loan, made in 2005 by the City of Madison to Omega School Inc. to help Omega finance the acquisition of 835 West Badger Road, to Literacy Network, which has agreed to acquire Omega School Inc. including this property, and approving the transfer to Literacy Network of an existing Purchase of Service contract between the City and Omega School, Inc., which supports employment and career development programming. (District 14)
Authorizing the Mayor, on behalf of the City of Madison, to accept and execute grant agreements for two FY23 YHDP grants from HUD; and authorizing the Mayor and City Clerk to execute associated 2025 YHDP contracts with OutReach, Inc., Briarpatch Youth Services, Inc., Center for Community Stewardship, and Institute for Community Alliances. (Citywide)
Approving the award of loans totaling up to $250,000 from the Community Development Division’s Child Care Facilities Loan Program to three child care providers (Little Genius Bilingual Learning Center, The Playing Field, and Safari Bilingual Learning Center) for use in establishing or expanding child care space and authorizing the Mayor and City Clerk to enter into agreements with those agencies to complete the specified development projects. (District 9, District 12, District 17)
Amending the contract between the City of Madison and Bayview Foundation, Inc. governing the receipt of a grant for $394,018 from the Dane County Urban Water Quality Grant Program; authorizing the City of Madison to amend its agreement with Bayview Foundation, Inc. by extending its expiration date to June 30, 2025; and authorizing the Mayor and City Clerk to execute agreements with Bayview Foundation, Inc. as appropriate. (District 13)
Awarding up to $1,136,440 in Community Development Block Grant (CDBG) funds through the Community Development Division’s (CDD) Capital Improvements for Nonprofit Housing (CINH) Program to four non-profit housing providers (Bram Hill Apartments/Bram Hill Institute, Northport Apartments Corporation, The Road Home, and Housing Initiatives) and authorizing the Mayor and City Clerk to enter into agreements with those agencies to implement the specified rehabilitation projects (District 2, District 6, District 10, District 12, District 14, District 18).
Authorizing the Mayor and City Clerk to execute a contract amendment between the City of Madison and the Tenant Resource Center (TRC), utilizing up to $140,000 in remaining federal Emergency Rental Assistance funds, to sustain efforts to promote housing stability for eligible households in Dane County through TRC’s Eviction Diversion and Defense Partnership. (Citywide)
Amending the 2024 Adopted Mayor’s Office Sustainability Improvements Project Capital Budget to accept a $20,232,335 grant from the U.S. Environmental Protection Agency (U.S. EPA) if awarded; authorizing the Mayor and City Clerk to execute the associated grant agreement with the U.S. EPA if awarded; authorizing the Mayor and City Clerk to contract with sub-recipients Sustain Dane, Project Home, Urban Triage, and Operation Fresh Start if awarded, to implement the Climate Resilience Starts at Home: Growing Energy Efficiency, Indoor Air Quality, and Green Jobs in Madison, Wisconsin project.
Amending the 2024 Police Department operating budget; and authorizing the Mayor and Chief of Police to sign accept a U.S Department of Justice Bureau of Justice Assistance Comprehensive Opioid, Stimulant, and Substance Use Site-Based Program (COSSUP) grant award of $1,600,000 to expand the Madison Area Recovery Initiative (MARI) to address substance disuse order.
Amending the 2024 Police Department operating budget; and authorizing the Mayor and Chief of Police to sign a Wisconsin Department of Health Services Opioid Abatement Efforts by Law Enforcement grant award contract in the amount of $95,935 for the Madison Area Resource Initiative (MARI) pre-arrest opioid diversion program.
Authorizing the Mayor and City Clerk to execute a development agreement and authorizing: 1) a budget amendment to the EDD 2025 Capital Budget (TID 46) to fund a $930,000 Tax Incremental Finance Loan to EC Residential LLC, or its assigns to construct approximately 197 units of affordable housing and 151 underground parking stalls located at 5546 Element Way in the University Research Park in Tax Incremental District (TID) 46,; and 2) a budget amendment to the EDD 2025 Capital Budget (TID 46) granting $4,365,000 of tax increments from TID 46 to the Community Development Authority for the purpose of preserving affordability in the Project (District 19).
Authorizing the Traffic Engineering Division to accept a federal grant for $91,000 to maintain and expand a safety education program and authorizing the Mayor and City Clerk to enter into the grant contracts and State/Municipal Agreements with Wisconsin Department of Transportation. (Citywide)
Amending the Public Health Budget to Accept Grant Funds from University of Wisconsin and Create a 1.0 Data Analyst Project Position for the Epidemiology & Data Science Team
Amending the Public Health Operating Budget to Accept Grant Funds from Wisconsin Department of Health Services and Create a 1.0 FTE Communicable Disease Coordinator for the Communicable Disease Program
Amending the Parks Divisions 2024 Adopted Capital Budget to accept an additional $150,000 in Private Donations from the Madison Parks Foundation for purposes of constructing a water play feature at Rennebohm Park. (District 11)
Amending the Parks Division 2025 Adopted Operating Budget to remove the paid parking pilot and associated revenues and expenditures
Update on Internal Audit 2024 Projects and Parks Internal Audit Report
Year End Appropriation Resolution to amend the 2024 Adopted Operating Budget to increase General Fund appropriations by a total of $8.0 million by appropriating a net amount of $1.5 million from the General Fund Unassigned Balance to meet projected shortfalls in agency budgets and increasing the general fund transfer out to the capital projects fund by $6.5 million related to American Rescue Plan Act (ARPA) reallocations; transferring $7.3 million of American Rescue Plan Act (ARPA) funds from the grant fund to the general fund; reducing general fund balance applied by $849,364, related to ARPA reallocations; making transfers of appropriations within agency budgets; making revenue adjustments to non-general fund agencies based on third quarter projections; clarifying for federal transit financial reporting purposes that a portion of the Metro Transit subsidy from the General Fund is used to pay debt service in the Metro Transit enterprise fund; and amend the 2024 Adopted Capital Budget to appropriate funding from non-borrowing sources to various capital projects; and transferring funds across capital projects to comply with federal arbitrage rules.

5:00pm Equal Opportunities Commission – Executive Committee Virtual

Amending Section 39.03(8)(i)3.b. of the Madison General Ordinances related to the Equal Opportunities Ordinance to align with state law.
EOC Work Plan
Community Listening Session November 21st – Debrief
Future Topics
- Executive Committee and EOC 2025 meeting dates
- Racial Discrimination in the Workplace
Equal Opportunities Commission Agenda for December 14, 2024
- Budget Implications and Referendum – Norm Davis, DCR operating budget
- Community Development Authority – Larry Kilmer

5:30pm Plan Commission Virtual

20 items
8102 Wellness Way/ 8198 McKee Road (District 7): Consideration of a conditional use in a Campus-Institutional (CI) District without a campus master plan for the establishment, improvement, or modification of a primary use occurring outside of an enclosed building, to allow installation of various landscaping and gardening improvements and accessory structures associated with an existing hospital (UnityPoint Health-Meriter Child and Adolescent Psychiatry Facility).
2150 Marty Road (District 1): Consideration of a conditional use in the Traditional Residential-Planned District (TR-P) District for a residential building complex, and consideration of a conditional use in the TR-P District for outdoor recreation, to allow construction of a residential building complex on Lot 218 of approved Midpoint Meadows subdivision containing 228 apartments in six buildings with a clubhouse and outdoor pool.
Demolitions
- 3709 Kinsman Boulevard (District 12): Consideration of a demolition permit to demolish a commercial building.
- 814-826 North Avenue (District 14): Consideration of a demolition permit to demolish a commercial building.
- 1810 S Park Street (District 14): Consideration of a demolition permit to demolish a commercial building.
- 1901-1915 S Park Street (District 14): Consideration of a demolition permit to demolish a commercial building.
4303 Portage Road (District 17): Consideration of a demolition permit to demolish a single-family residence. AND Creating Section 28.022-00685 of the Madison General Ordinances to change the zoning of property located at 4303 Portage Road from Temporary TR-U1 (Traditional Residential-Urban 1) District to TR-U1 (Traditional Residential-Urban 1) District. (District 17) AND 4303 Portage Road (District 17): Consideration of a conditional use in the [Proposed] Traditional Residential-Urban 1 (TR-U1) District for a multi-family dwelling with greater than 60 units to allow construction of a three-story, 65-unit apartment building.
418, 420, 422, 426, 430, 432, 436, 440, and 444 W Washington Avenue and 413 and 417 W Mifflin Street (District 4): Consideration of a demolition permit to demolish three (3) single-family residences, four (4) two-family residences, three (3) three-family apartment buildings, and one four-unit apartment building. AND 416-446 W Washington Avenue and 413-417 W Mifflin Street (District 4): Consideration of a conditional use in the Downtown Residential 2 (DR2) District for a multi-family dwelling with greater than eight (8) units; and consideration of a conditional use for two stories of additional building height as allowed in MGO Section 28.071(2)(b), all to allow construction of a six-story, 162-unit apartment building. AND Approving a Certified Survey Map of property owned by CRG Acquisition, LLC located at 416-446 W Washington Avenue and 413-417 W Mifflin Street (District 4).
Creating Section 28.022-00696 of the Madison General Ordinances to change the zoning of a portion of property located at 940-1050 South High Point Road, 1051 South Pleasant View Road and 902 Landmark Trail from Temporary A (Agricultural) District to TR-P (Traditional Residential-Planned) District and creating Section 28.022-00697 of the Madison General Ordinances to change the zoning of a portion of property located at 940-1050 South High Point Road, 1051 South Pleasant View Road and 902 Landmark Trail from Temporary A (Agricultural) District to TR-U1 (Traditional Residential-Urban 1) District and creating Section 28.022-00698 of the Madison General Ordinances to change the zoning of a portion of property located at 940-1050 South High Point Road, 1051 South Pleasant View Road and 902 Landmark Trail from Temporary A (Agricultural) District to NMX (Neighborhood Mixed Use) District and creating Section 28.022-00699 of the Madison General Ordinances to change the zoning of a portion of property located at 940-1050 South High Point Road, 1051 South Pleasant View Road and 902 Landmark Trail from Temporary A (Agricultural) District to CC-T (Commercial Corridor-Transitional) District . (District 1) AND Approving the preliminary plat of the Hill Valley on property addressed as 940-1050 S High Point Road, 1051 S Pleasant View Road, and 902 Landmark Trail (District 1).
810 and 818 W Badger Road (District 14): Consideration of a demolition permit to demolish two commercial buildings. AND Creating Section 28.022-00700 of the Madison General Ordinances to change the zoning of property located at 802-818 West Badger Road and 825 Hughes Place from SR-V1 (Suburban Residential- Varied 1) and CC-T (Commercial Corridor-Transitional) District to RMX (Regional Mixed-Use) District. (District 14)
Creating Section 28.022-00701 of the Madison General Ordinances to change the zoning of property located at 6701 McKee Road and 6702 Mader Drive from PD(GDP) (Planned Development-General Development Plan) District to PD (SIP) (Planned Development-Specific Implementation Plan) District. (District 7) AND Approving a Certified Survey Map of property owned by Mad Grove, LLC located at 6702 Mader Drive/ 6701 McKee Road (District 7).

5:30pm City-County Homeless Issues Committee Virtual

Evictions and Eviction Resources in Dane County
Grant Pass v Johnson Supreme Court Ruling and Implications
2025 Committee Workplan
Staff Report

Tuesday, December 3, 2024

4:00pm Monona Terrace Booking Event Assistance Advisory Committee Virtual

In legistar, not on clerk’s agenda
Fund Availability – Fund Activity Memo
Fund Requests
- American Society of Animal Science – Midwest Section Meeting 2027
- American Society of Animal Science – Midwest Section Meeting 2028
- Assoc for Computing Machinery – 2026 Intl Symposium on Computer Architecture 2026
- Botanical Society of America – Botany 2026
- Comparative and International Education Society – CIES 2027 Annual Conference
- Democratic Party of Wisconsin – 2026 WisDems State Convention
- Handweavers Guild of America – 2026 Convergence
- National Junior College Athletic Association – 2028 Convention
- USA Boxing – 2026 National Championships
- Wisconsin Park & Recreation Assoc – Annual Conf & Trade Show -2028

4:30pm Habitat Stewardship Subcommittee (Parks) Virtual

Informational overview of Habitat Management Plan for Kettle Pond Conservation Park
Informational Overview of Treekeeper Tree Inventory Website

5:30pm Madison Arts Commission Virtual

Madison Public Market Art Plan
- Review food and culture wall plan & vote.
2025 BLINK Proposal Review
- Review 2025 BLINK Plan recommendation & vote.
MAC Administrative Reports
- 2025 Operating Budget Update
- MAC 50th Anniversary Celebration: December 5, 2024 at the Madison Children’s Museum
2024 Press and Publicity

5:30pm Committee on Employee Relations Virtual

Amending Sections 3.54 (19) and 3.54 (20) of the Madison General Ordinances to reflect the 2024 Meet and Confer changes for General Municipal Employees.
Adopting and confirming modifications to the Employee Benefits Handbooks for the General Municipal Employees, the Madison City Attorneys’ Association (MCAA) and the Madison Professional and Supervisory Employee Association (MPSEA) for the period January 1, 2025 through December 31, 2025.

Wednesday, December 4, 2024

1:00pm Homeless Services Consortium Board of Directors Virtual

No agenda

2:30pm Committee on Aging Virtual

Overview of Older Adult Data
Overview of Older Adult Funding Recommendations
Approving the allocation of City funds that are budgeted and designated to support older adult programming among a group of agencies selected through a Request for Proposals process conducted by the Community Development Division, for use beginning in 2025 (Citywide).
Monthly Reports-Madison Senior Center Operations

4:30pm Urban Design Commission Virtual

4845 Tradewinds Parkway – New Building for an Indoor Sports Center in Urban Design District (UDD) 1. (District 16)

5:30pm Madison Food Policy Council Virtual

Madison Public Market updates from MPM director Keisha Harrison
Dane County Food System Plan progress report and discussion
13 chair, staff and “regular business” reports

5:30pm Board of Health for Madison and Dane County Atrium Community Room

CITY
- Amending the Public Health Budget to Accept Grant Funds from University of Wisconsin and Create a 1.0 Data Analyst Project Position for the Epidemiology & Data Science Team
- Amending the Public Health Operating Budget to Accept Grant Funds from Wisconsin Department of Health Services and Create a 1.0 FTE Communicable Disease Coordinator for the Communicable Disease Program
COUNTY
- Amending the Public Health Operating Budget to Accept Grant Funds from the Wisconsin Department of Health Services and Create a 1.0 FTE Communicable Disease Coordinator for the Communicable Disease Program
- Amending the Public Health Operating Budget to Accept Grant Funds from the University of Wisconsin and Create a 1.0 Data Analyst Project Position for the Epidemiology & Data Science Team
Amending Chapter 46 of the Dane County Code of Ordinances, Regarding Private Sewage System Ordinance
Board of Health for Madison and Dane County Resolution #2024-39 Authorization of Line Item Budget Transfers
Board of Health for Madison and Dane County Resolution #2024-40 Authorization to Accept NARCAN® from the Wisconsin Department of Health Services for Overdose Education & NARCAN® Distribution
Board of Health for Madison and Dane County Resolution #2024-41 Authorizing Approval of the Fee Increase in Inspection, Penalty and Other Additional Fees of Licensed Establishments in Dane County
Reports

6:00pm Notice of Possible Quorum of the Common Council LaFollette High School

SOUTHEAST AREA PLAN OPEN HOUSE

6:00 pm – Open House begins

Poster boards and displays with maps and other information about the Southeast Area Plan

6:15 pm – Welcome and presentations from several City departments:

Planning Division
Community Development Division
Engineering
Metro Transit
Stormwater and Sanitary Sewer
Traffic Engineering

6:30-7:30 pm – Open House

Poster boards and displays with maps and other information about the Southeast Area Plan
Ask questions and provide feedback to City staff

6:30pm Greater Madison Metropolitan Planning Organization (MPO) Policy Board Virtual

No agenda

Thursday, December 5, 2024

12:00pm Notice of Possible Quorum of the Common Council Virtual

SOUTHEAST AREA PLAN VIRTUAL PUBLIC MEETING

12:00-12:05 pm – Introductions
12:05-12:30 pm – Presentation
12:30-1:00 pm – Q & A

12:00pm Madison Central Business Improvement District (BID) Board Virtual, 1st Floor Conference Room

BID Member Highlight – Kirstin DeMartino, UW Madison Campus and Visitor Relations (12:10 pm)
Board Chair Report – Peggy Gunderson (12:20 pm)
BID Board 2025 Nominations – VOTE REQUIRED – Peggy Gunderson (12:35 pm)
BID Financial Reporting update – Jason Salus (12:45 pm)
BID Updates – Matt Tramel (12:50 pm) 1
Committee Chair Updates (12:55 pm)
- a. Events Committee – Emily Gruenewald
- b. Marketing Committee – Nick Newlin
- c. Real Estate Committee – Matt Tramel
11. City of Madison Updates (1:10p)
- a. Police & Safety Update – Captain Angela Kamoske
- b. Office of Business Resources – Saran Ouk
- c. District 2 Update – Alder Juliana Bennett
- d. District 4 Update – Alder Mike Verveer
- e. District 8 Update – Alder MGR Govindajaran f. Other
12. Neighborhood and Partner Updates (1:25p)
- a. University of Wisconsin Campus – Kirstin DeMartino
- b. DMI – Jason Ilstrup c. Other